UPDATING AND SIMULATION EXERCISES OF THE BUSINESS CONTINUITY PLAN (BCP) 

DURATION: 3 days

PARTICIPANTS: Members of the Business Continuity Plan (BCP) Teams

PROGRAM OVERVIEW:

This 3-day Business Continuity Plan (BCP) training is designed to equip participants with the essential knowledge and skills needed to develop, implement, and manage effective business continuity plans.

The training covers a comprehensive range of topics including disaster risk reduction principles, risk assessment, and analysis, core elements of BCP, and the integration of BCP into risk management processes.

Participants will review and assess the current BCP, learn about the proposed law affecting military and uniformed personnel, and engage in tactical planning.

The program culminates in simulation exercises to practice real-world application of the concepts learned.

PROGRAM GOAL:

The goal of this training is to enhance the participants’ ability to create and maintain robust business continuity plans that ensure organizational resilience in the face of various risks and disruptions.

By the end of the training, participants will be able to effectively assess risks, update and enhance existing BCPs, and respond to incidents through well-coordinated and efficient actions.

PROGRAM OBJECTIVES:

By the end of this 3-day consultancy/training and to achieve the goal above, the participants should be able to:

• Reorient Participants on BCP Fundamentals:

  • Understand the framework of Disaster Risk Reduction and Management.
  • Learn the fundamentals of risk assessment and analysis.
  • Grasp the core elements and steps to develop a BCP.
  • Integrate BCP into risk management processes.
  • Organize and mobilize BCP teams effectively.

• Review and Assess the Current BCP:

  • Gain a detailed understanding of the existing BCP.
  • Evaluate the strengths and weaknesses of the current plan.
  • Identify key areas for improvement and prioritize updates.

• Understand the Impact of Proposed Legislation:

  • Learn the salient features and provisions of the proposed MUP separation, retirement, and pension law.
  • Assess the organization’s capability to adapt to new legislation.
  • Identify challenges and opportunities posed by the proposed law.

• Engage in Tactical Planning and BCP Enhancement:

  • Develop scenarios and set strategic directions in response to new laws.
  • Update and enhance the current BCP to address new challenges and requirements.
  • Learn and apply the Incident Command System (ICS) principles within the BCP framework.

• Participate in Simulation Exercises:

  • Practice detecting and responding to various identified risks through simulation exercises.
  • Implement and manage effective response actions.
  • Ensure clear communication and continuous monitoring during incidents.
  • Evaluate the response and identify lessons learned for continuous improvement.

• Plan for the Future and Gather Feedback:

  • Summarize key learnings from the training.
  • Set goals and plans for future improvements in BCP.
  • Gather feedback from participants to improve future training sessions.

PROGRAM TOPICS:

DAY ONE (1)

PART 1: REORIENTATION ON BUSINESS CONTINUITY PLAN (BCP)

• Learn and Understand the Framework of Disaster Risk Reduction and Management

  • Overview of Disaster Risk Reduction Principles
  • Key Components and Benefits

• Fundamentals of Risk Assessment and Analysis

  • Understanding Hazard, Vulnerability, and Capacity
  • Conducting Risk Assessments

• Fundamentals of Business Continuity Plan

  • Core Elements of a BCP
  • Steps to develop a BCP

• Embedding Business Continuity Plan on Risk Assessment and Analysis

  • Integrating BCP into Risk Management Processes

• Organizing the BCP Teams

  • Defining Roles and Responsibilities
  • Structuring the Teams for Efficiency

• Mobilization of the BCP Teams

  • Strategies for Effective Team Mobilization
  • Communication and Coordination Practices

PART 2: REVIEW AND ASSESSMENT OF THE 2023 BCP

• Learning and Understanding the Current BCP

  • Detailed Overview of the Existing BCP

• Review and Assessment of the Major Components of the Current BCP

  • Identifying Strengths and Weaknesses.
  • Evaluating Key Areas such as Communication, Resource Management, and Recovery Plans.

• Recommendations Toward Updating and Enhancement of the Current BCP

  • Discussing Potential Improvements.
  • Prioritizing Updates for Immediate Implementation

PART 3: SPECIAL SESSION ON THE PROPOSED LAW: “AN ACT PROVIDING FOR A UNIFIED SYSTEM FOR SEPARATION, RETIREMENT, AND PENSION OF THE MILITARY AND UNIFORMED PERSONNEL (MUP) SERVICES OF THE REPUBLIC OF THE PHILIPPINES, CREATING THE MUP RETIREMENT FUND AUTHORITY, PROVIDING FUNDS THEREFOR, AND OTHER SERVICES”

• Salient Features and Provisions of the Bill (Updated House Version and Senate Version)

  • Key Points and Differences Between the House and Senate Versions

• Organizational Capability Assessment and Analysis

  • Evaluating the Organization’s Readiness and Capability to Adapt

• Challenges the Bill is Posing to Public Safety Mutual Benefit Fund, Inc.

  • Identifying and Addressing Potential Challenges

• Opportunities Available for Public Safety Mutual Benefit Fund, Inc.

  • Exploring new opportunities and strategic advantages.

DAY TWO (2)

PART 4: PROPOSED MUP SEPARATION, RETIREMENT, AND PENSION LAW BUSINESS CONTINUITY AND TACTICAL PLANNING

• Scenario Building

  • Developing Potential Scenarios Based on the Enactment of the Law.

• Setting the Strategic Direction

  • Defining Strategic Objectives and Goals

• Organizing Tactical Engagement

  • Planning Tactical Responses and Actions

• Business Continuity Planning (on the Enactment and Approval of the Proposed Law)

  • Adapting the BCP to Include Responses to the New Law

PART 5: UPDATING AND ENHANCEMENT OF THE 2023 BCP

• Amendments, Revision, Refinement, and Enhancement of the BCP

  • Detailed Making Necessary Changes and Updates
  • Ensuring All Team Members are Aware of the Revisions

PART 6: LEARNING AND UNDERSTANDING INCIDENT COMMAND SYSTEM (ICS)

• Basics on ICS

  • Introduction to ICS Principles and Structure

• Incident Management

  • Key Processes in Managing Incidents

• ICS and the BCP Team

  • Roles of BCP Team Members Within the ICS Framework

DAY THREE (3)

PART 7: SIMULATION EXERCISES

• IDENTIFIED RISKS

  • MUP Bill
  • The “Big One”
  • Fire
  • Earthquake
  • Bomb Threat
  • Civil Disturbance
  • Pandemic Plan
  • IT Incident

• Detection

  • Recognizing and Identifying Risks

• Response

  • Implementing Immediate Response Actions

• Implementation and Management

  • Managing the Response Effectively

• Communication

  • Ensuring Clear and Efficient Communication

• Monitoring and Evaluation

  • Continuously monitoring the Situation and Evaluating the Response

• Activity Assessment

  • Reviewing the Exercise and Identifying Lessons Learned.

PART 8: WRAPPING UP AND FORWARD PLANNING

• Summary of Key Learnings

  • Recap of Major Points and Takeaways from the Training

• Forward Planning

  • Setting Goals and Plans for Future Improvements

• Feedback Session

  • Gathering Participant Feedback to Improve Future Training Sessions

PROGRAM METHODOLOGY:

METHODS OF FACILITATION:

• Lectures
• Focus Group Discussions
• Interactive Workshops
• Hand-on Exercises
• Relevant Icebreakers

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